BA122 Inc. Amended Bylaws

June 6. 2001
revised date: April 21, 2009

By-Laws

• Name: Block Association l22 Inc.
• Status: 501(c)(3) Public Charity, Not-for-Profit Type B Corporation
• Purpose: To create an inclusive, secure community attentive to promoting a sense of neighborliness, and concerned for the safety, physical appearance, cleanliness,
and general well-being of our block. We will also monitor public services
(sanitation, policing, etc.), helping where we can with landlord tenant relations,
and work together to urge our block to be respectful of children and adults, persons of all faiths, ethnicities and genders. We will encourage residents to bring issues of concern and/or conflicts to the Association so that the Association can be of assistance, where possible.  Our meetings shall further serve as a forum for exchange of ideas and for organizing or supporting community projects.

• Membership: Concerned Residents, further defined as follows: 
• Voting Members: those who have paid the annual membership fees.
 (If requested, financial sponsorship of membership fees will be considered on a case-by-case basis.)
• Non-voting Members: those who haven’t paid the annual membership fees but who wish to participate in discussions leading up to voting.

• Annual Membership Fees:   $24 per household

• Meetings: Meetings are held on the third Tuesday of each month at 7:30pm, except
 during summer recess months of July and August.  Meetings are held at the
 Christian Parish for Spiritual Renewal (CPSR), 2044 Adam Clayton Powell Jr. Boulevard.  Notification of meetings shall be via email and posted paper flyers. Email notification of each meeting must be at least 5 days in advance. Should there be any change to the regular meeting time, notification shall be given at least 7 days in advance. Officers will endeavor to keep general meetings to one hour in length.

• Order of Business:   

 The order of business at all meetings shall be as follows:
 a) Roll call
 b) Proof of notice of meeting or waiver of notice
 c) Read minutes of preceding meeting or Adopt the minutes as Submitted 
 d) Report of officers 
 e) Election of Officers(in the event that there is an election)
 f) Inspection of Election (in the event that there is an election)
 g) Unfinished Business
 h) New Business

• Voting: At any general meeting, each Voting Member is entitled to one vote. For election of Officers, there shall be a designated Chairperson of Nominations who will run proceedings; all votes shall be done by ballot. For other business, voting can be done by show of  hands, by ballot or by email.

• Proxies: Voting Member wishing to vote but unable to be present for the General Meeting or an Executive Committee Meeting, for a valid reason may do so by notification to the Chairperson of Nominations and may submit the vote via email, telephone or ballot.

• Quorum: In matters of business, those members present and voting will constitute a
majority. The name and purpose of the vote must be announced at the previous
General Meeting and posted or emailed prior to the meeting. Not less than 1/2 plus one of Voting Members present shall constitute a quorum for a General Meeting.  At least two members of the Executive Committee must be present to conduct official business. All members of the Executive Committee must be notified of the meeting at least  five days prior in advance and informed of the agenda. In all matters of business, the president of the association has a vote only when it is necessary to break a “tied” order of business.

• Executive Committee: Are the Officers and members of the Association, as instructed by the Membership. This committee is responsible for governing the Association. It will set association policy, define its position on issues in and maintain its direction and purpose. The Committee is to ensure that Association activities remain in compliance with IRS guidelines for 501(c)(3) Public Charities.

• Officers:
President: It shall be the duty of the President to preside at meetings of the
Association and of the Executive committee. The president shall have general and active management of the Association, shall see that all
order and resolutions of the Executive committee are carried into effect
and shall delegate specific areas of responsibility to the Vice President.


Vice President: The VP shall take the place of the president and perform his or her duties whenever the president shall be absent or unable to act and shall have such powers and duties granted to the President.

Secretary : The Secretary shall attend all sessions of the Executive committee and all
General Meetings and record all votes and the minutes of all proceedings in a book to be kept for that purpose, and shall perform like duties for the standing committees when required.  He or she shall distribute copies of the minutes to all Members. He or she shall give, or cause to be given, notice of all General Meetings and special meetings of the Executive Committee, and shall perform such other duties as may be
prescribed by the Executive Committee or the President, under whose
supervision he or she shall be.

 Financial Treasurer:
It shall be the duty of the Financial  Treasurer to sign all requisitions for disbursements, keep detailed and accurate records of all financial transactions and a file of receipts for all disbursements; to be responsible for the recording of all financial transactions of the fund and to prepare and present current quarterly reports in writing of all financial transactions of the fund to the president and committee members; keep a record of the fund’s members, then dues and membership; give receipts for all membership dues received;  Shall take the place of the Secretary and perform his or her duties whenever the Secretary shall be absent or unable to act and shall have such powers and duties €granted to the Secretary.

It shall be the duty of the Financial Treasurer to collect and record all money due to the Association, and to be custodian of all its funds. The Treasurer shall co-sign checks with the President or officer so designated.

• Ad Hoc Committee: Ad Hoc Committees may be set up as needed by the Executive Committee, either appointed or elected, and will exist as long as considered necessary.

• Election: At the November meeting, a general election is held; those Voting Members present are asked to put in writing one selection for each elected office. The Officers are installed at the December General Meeting and take office on January 1st. Each officer will hold office for a term of one year.

• Emergency: In emergency matters, the President may make decisions or take actions with consultation of at least two members of the Executive Committee. All business conducted in emergency situations is subject to the consensus of the Executive Committee and to the approval of the voting membership.

• Removal From Office: Removal From Office: Any Officer or Committee chairperson may be removed from office by 2/3 vote of the Executive committee and a majority vote of  Voting members present at a General Meeting.

• Amendments: Amendments to the By-Laws may be made by the majority of votes, of  those Voting Members who are present at a General meeting. A copy of the proposed amendment, and the article it will change or replace, must be distributed to the members together with the notice of the meeting date and when the amendment will take place.

• Financial Reporting: The financial activities of the association shall be prepared by the Financial Treasurer on a monthly, quarterly and yearly basis to reflect the income, expenses and earnings of the association.


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